Excel Functions : Convert Numbers into Words

Many times we need the amount in figures to be converted into words. This is a typical requirement for writing checks or any other financial reports. Microsoft Excel does not have standard function available for this requirement. However there are customised functions available on the Internet. One such solution is available at Allexperts.com.

Display Numbers to Text.

You need to copy this to your regular macro module. Once you have added it to your file you can use function SpellNumbers to convert any number into words easily as you use any other function of excel.

Function available at the net covers USD as currency, whereas I needed it in Indian Rupees. I have modified this to give results in any currency. The revised version gives me results as shown in the screen cast below.

Download excel file having this user defined function to convert numbers to words

Make sure that you enable macros to use this function. In case macros are disabled this function will not work in downloaded file

Syntex for the modified UDF is :-
SpellCurr(MyNumber, MyCurrency, MyCurrencyPlace, MyCurrencyDecimals, MyCurrencyDecimalsPlace)

where
MyNumber = Numeric Value you need to convert into words
MyCurrency = Name of your Currency - i.e. Dollar for USA
MyCurrencyPlace = Prefix or Suffix the currency, use "P" for Prefix and "S" for Suffix
MyCurrencyDecimals = Name of your Currency Decimals - i.e. Cent for USA
MyCurrencyDecimalsPlace = Prefix or Suffix the currency decimals, use "P" for Prefix and "S" for Suffix

Modified code given below for those who want to use it. Currency inputs are optional and you will not need to input currency details in case you are using it for Indian Currency. Still this can be used for any currency provided you give currency inputs.

You will need to copy this code to regular VBA module of your workbook

Function SpellCurr(ByVal MyNumber, _ Optional MyCurrency As String = "Rupee", _ Optional MyCurrencyPlace As String = "P", _ Optional MyCurrencyDecimals As String = "Paisa", _ Optional MyCurrencyDecimalsPlace As String = "S") '***************************************************************************************************************** '* Based on SpellNumbers UDF by Microsoft, Which handles only Dollars as currency * '* UDF modfied by Yogesh Gupta, smiley123z@gmail.com, Ygblogs.blogspot.com on July 21, 2009 * '* UDF modified on September 04, 2009 to make currency inputs optional, by default it will use Indian Currency * '* This modified UDF can be used for any currency in case you provide for currency inputs * '* User can define the Prefix and Sufix place for Currency and CurrencyDecimals * '* MyNumber = Numeric Value you need to convert into words * '* MyCurrency = Name of your Currency - i.e. Dollar for USA * '* MyCurrencyPlace = Prefix or Suffix the currency, use "P" for Prefix and "S" for Suffix * '* MyCurrencyDecimals = Name of your Currency Decimals - i.e. Cent for USA * '* MyCurrencyDecimalsPlace = Prefix or Suffix the currency decimals, use "P" for Prefix and "S" for Suffix * '***************************************************************************************************************** Dim Rupees, Paisa, Temp Dim DecimalPlace, Count ReDim Place(9) As String Place(2) = " Thousand " Place(3) = " Million " Place(4) = " Billion " Place(5) = " Trillion " 'String representation of amount. MyNumber = Trim(Str(MyNumber)) 'Position of decimal place 0 if none. DecimalPlace = InStr(MyNumber, ".") ' Convert Paisa and set MyNumber to Rupee amount. If DecimalPlace > 0 Then Paisa = GetTens(Left(Mid(MyNumber, DecimalPlace + 1) & _ "00", 2)) MyNumber = Trim(Left(MyNumber, DecimalPlace - 1)) End If Count = 1 Do While MyNumber <> "" Temp = GetHundreds(Right(MyNumber, 3)) If Temp <> "" Then Rupees = Temp & Place(Count) & Rupees If Len(MyNumber) > 3 Then MyNumber = Left(MyNumber, Len(MyNumber) - 3) Else MyNumber = "" End If Count = Count + 1 Loop If MyCurrencyPlace = "P" Then Select Case Rupees Case "" Rupees = MyCurrency & "s" & " Zero" Case "One" Rupees = MyCurrency & " One" Case Else Rupees = MyCurrency & "s " & Rupees End Select Else Select Case Rupees Case "" Rupees = "Zero " & MyCurrency & "s" Case "One" Rupees = "One " & MyCurrency Case Else Rupees = Rupees & " " & MyCurrency & "s" End Select End If If MyCurrencyDecimalsPlace = "S" Then Select Case Paisa Case "" Paisa = " Only" Case "One" Paisa = " and One " & MyCurrencyDecimals & " Only" Case Else Paisa = " and " & Paisa & " " & MyCurrencyDecimals & "s Only" End Select Else Select Case Paisa Case "" Paisa = " Only" Case "One" Paisa = " and " & MyCurrencyDecimals & " One " & " Only" Case Else Paisa = " and " & MyCurrencyDecimals & "s " & Paisa & " Only" End Select End If SpellCurr = Rupees & Paisa End Function '******************************************* ' Converts a number from 100-999 into text * '******************************************* Function GetHundreds(ByVal MyNumber) Dim Result As String If Val(MyNumber) = 0 Then Exit Function MyNumber = Right("000" & MyNumber, 3) ' Convert the hundreds place. If Mid(MyNumber, 1, 1) <> "0" Then Result = GetDigit(Mid(MyNumber, 1, 1)) & " Hundred " End If ' Convert the tens and ones place. If Mid(MyNumber, 2, 1) <> "0" Then Result = Result & GetTens(Mid(MyNumber, 2)) Else Result = Result & GetDigit(Mid(MyNumber, 3)) End If GetHundreds = Result End Function '********************************************* ' Converts a number from 10 to 99 into text. * '********************************************* Function GetTens(TensText) Dim Result As String Result = "" ' Null out the temporary function value. If Val(Left(TensText, 1)) = 1 Then ' If value between 10-19... Select Case Val(TensText) Case 10: Result = "Ten" Case 11: Result = "Eleven" Case 12: Result = "Twelve" Case 13: Result = "Thirteen" Case 14: Result = "Fourteen" Case 15: Result = "Fifteen" Case 16: Result = "Sixteen" Case 17: Result = "Seventeen" Case 18: Result = "Eighteen" Case 19: Result = "Nineteen" Case Else End Select Else ' If value between 20-99... Select Case Val(Left(TensText, 1)) Case 2: Result = "Twenty " Case 3: Result = "Thirty " Case 4: Result = "Forty " Case 5: Result = "Fifty " Case 6: Result = "Sixty " Case 7: Result = "Seventy " Case 8: Result = "Eighty " Case 9: Result = "Ninety " Case Else End Select Result = Result & GetDigit _ (Right(TensText, 1)) ' Retrieve ones place. End If GetTens = Result End Function '******************************************* ' Converts a number from 1 to 9 into text. * '******************************************* Function GetDigit(Digit) Select Case Val(Digit) Case 1: GetDigit = "One" Case 2: GetDigit = "Two" Case 3: GetDigit = "Three" Case 4: GetDigit = "Four" Case 5: GetDigit = "Five" Case 6: GetDigit = "Six" Case 7: GetDigit = "Seven" Case 8: GetDigit = "Eight" Case 9: GetDigit = "Nine" Case Else: GetDigit = "" End Select End Function

Spell Currency Excel Addin avilable now

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